Heavy goods vehicle (HGV) and trailer documents you need to legally cross international borders in a UK-registered vehicle.
Your vehicle must be taxed and you must carry certain documents about your HGV and trailer with you if you drive a commercial vehicle carrying goods between countries. These include:
- the vehicle and trailer registration documents
- certificates for any specialist approvals the vehicle has
- a goods vehicle operator licence disc
- licences or permits needed for the journey
- vehicle and trailer insurance documents
- a GB sticker
There’s separate guidance about the HGV driver documents you need for international road haulage.
Vehicle and trailer registration documents
Your need to carry your vehicle registration documents when driving abroad for less than 12 months. This can be either:
- the vehicle log book (V5C), if you have one
- a VE103 to show you’re allowed to use a hired or leased vehicle abroad
There are different rules if you take the vehicle out of the UK for 12 months or more.
Trailer registration certificate
You need to carry the trailer registration certificate when you travel abroad.
If you have an abnormal load trailer
You also need to carry a ‘certificate of keeper’ if you have an abnormal load trailer.
Certificates for specialist vehicle approvals
You need to carry any documents about specialist approvals your vehicle has. These might include approvals for:
- carrying dangerous goods
- transporting perishable food
- sealed load compartments for quicker border crossings under the TIR system
Letter about MOT extensions due to coronavirus (COVID-19) (Great Britain only)
MOTs have been extended due to coronavirus. The Driver and Vehicle Standards Agency (DVSA) has updated its electronic records, but has not issued new paper documents.
When you make international journeys, carry a copy of this letter from DVSA that explains your MOT has been extended. This letter has been shared with the European Commission.
You should also carry:
- a printed copy of the email confirmation you received from DVSA if you were given a 12-month extension
- a print of the vehicle record from the service to check the MOT history of a vehicle – this shows the new expiry date
Goods vehicle operator licence disc
You must display a valid operator licence disc for either:
- a standard international operator licence for Great Britain
- a standard international operator licence for Northern Ireland
Haulage licences or permits needed for the journey
You need to carry copies of the licences or permits that are needed for the journey you’re making.
If you’re carrying out a job within an EU country (cabotage)
You need to carry extra documents about the load you’re carrying if you’re doing a cabotage job.
If you’re using an ECMT permit
If you’re using a European Conference of Ministers of Transport (ECMT) permit, you also need to carry:
- an ECMT certificate of compliance for the vehicle and trailer
- an ECMT certificate of roadworthiness
Vehicle and trailer insurance (green cards)
A ‘green card’ is proof of motor insurance cover when driving abroad.
You should carry one for the vehicle you’re driving in the EU (including Ireland), Andorra, Iceland, Liechtenstein, Norway, Serbia or Switzerland.
You will need to carry more than one green card if:
- you have fleet or multi-car insurance – you’ll need a green card for each vehicle
- your vehicle is towing a trailer – you’ll need one for the towing vehicle and one for the trailer or caravan (you need separate trailer insurance in some countries)
- you have 2 policies covering the duration of your trip, for example, if your policy renews during the journey
You must carry a physical copy of your green card when driving abroad. Electronic versions of green cards are not acceptable.
Make sure your employer has got green cards
Make sure your employer either:
- contacts their vehicle insurance provider at least 6 weeks before you travel to get a copy
- prints green cards their insurance providers electronically send to them (this does not need to be printed on green paper)
When you will have to show your green cards
You will need to show green cards if you’re involved in an accident.
You may need to show green cards at police checks and at the border when:
- you enter the EU, Iceland, Liechtenstein or Norway
- move between the EU, Iceland, Liechtenstein and Norway
This will depend on the border authorities of each country.
If you’re involved in a road accident
Contact your insurance provider if you’re involved in a road accident in the EU.
Any legal proceedings against either the responsible driver or the insurance provider of the vehicle will need to be brought in the EU country, Iceland, Liechtenstein or Norway where the accident happened. You might have to make your claim in the local language.
You will not get compensation in some countries if the accident is caused by an uninsured driver or if the driver cannot be traced.
Get legal advice if you need more information about this.
In some countries, you may need to produce a certificate of insurance for the goods carried to avoid paying a premium.
Check the rules with the British Embassy in the countries you’re travelling through or to.
You do not need a GB sticker if your number plate includes the GB identifier on its own or with the Union flag.
You must display a GB sticker clearly on the rear of your vehicle if your number plate has any of the following:
- a Euro symbol
- a national flag of England, Scotland or Wales
- numbers and letters only – no flag or identifier
If you’re in Spain, Cyprus or Malta, you must display a GB sticker no matter what is on your number plate.
Vehicle tolls, charges or taxes
You may have to pay a:
- vehicle toll or charge in EU countries
- vehicle tax in some non-EU countries
Some non-EU countries have an agreement with the UK that means that registered goods vehicles are exempt from these taxes.
Countries currently charging visiting foreign goods vehicles to use their roads include:
Austria, Belarus, Bosnia, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, France, Georgia, Germany, Greece, Italy, Jordan, Kazakhstan, Latvia, Lithuania, Luxembourg, Morocco, Netherlands, Norway, Poland, Portugal, Romania, Russia, Slovakia, Slovenia, Spain, Sweden, Switzerland Tunisia, Turkey and Ukraine.
Check locally for the latest, most up-to-date information about road charges and taxes.
You may need to carry paperwork, stickers, payment cards or electronic toll devices to use roads abroad.
Vehicle emission levels and controls
Many European towns and cities are Low Emission Zones (LEZ). This means that vehicles are not allowed in (or charged a fee) if their emissions are above a certain level.
Fuel duty and value added tax
When you buy motor fuel in the UK the price includes tax. When you take your vehicle abroad some countries may charge additional tax on the fuel in your tanks.
Taxes on UK fuel entering EU countries
There’s no limit on the amount of fuel that you can carry between EU countries in ‘standard tanks’, provided that it remains in these and is not off-loaded.
Some EU countries (including Belgium and France) interpret a ‘standard tank’ differently and say that supplementary tanks fall outside this category.
In these countries, for a tank to qualify as a ‘standard tank’, you must be able to show that:
- it’s of a type that was permanently fitted by the manufacturer to all motor vehicles of the same type as the vehicle in question
- its permanent fitting enables fuel to be used directly for propulsion or, where appropriate, by refrigeration or other systems
In Belgium and France, authorities might say that ‘catwalk tanks’ and ‘belly tanks’ do not meet these rules. You might be charged additional duty or fined when carrying fuel in these tanks.