Guidance on what you need to do to prepare for the rules and processes that will apply from 1 January 2021. This guidance is aimed specifically at UK businesses:

• holding or seeking authorisations for genetically modified (GM) food or feed
• holding or seeking authorisations for animal feed additives
• exporting animal feed products to the EU
• that have applications to update the list of feed for particular nutritional purposes (PARNUTS) pending on 31 December 2020
• that represent companies that are based in non-EU countries which rely on UK representation for EU trade

Overview

Your business will need to be established in the EU or European Economic Area (EEA), or have a representative that is established in the EU or EEA if you wish to trade in the EU. The EEA includes Iceland, Liechtenstein and Norway. The role of the representative is to provide assurance that the non-EU establishment complies with EU legislation. The following guidance explains what you need to do.

Appointing a representative

When appointing a representative, your UK businesses should ensure that the potential representative is based in one of the 27 EU countries, or an EEA country, and that they are able to provide the necessary assurance to act as such. When appointed, the representative needs to submit a request to the appropriate competent authority in the EU country or EEA state in which they are based. You should obtain confirmation that they have done so and, finally, that the competent authority has informed the European Commission.

UK businesses holding EU authorisations for GM food or feed, or for animal feed additives

If you are holding EU authorisations for GM food or feed, or for animal feed additives, you will need to designate a representative established in the EU or EEA. You will need to provide details of the representative to the European Commission. This could be a branch of your business which is established in the EU or EEA or another business. Changes to holder-specific authorisations for GM food or feed, or for feed additives, require amendments to EU legislation which would need to be in place by 31 December 2020. Businesses in the process of such changes need to approach the European Commission as soon as possible.

UK exporters of feed products to the EU

Exporters of feed products to the EU will require representation in the EU or EEA. As a guide only, current UK procedures on becoming a representative are available on the Food Standards Agency (FSA) website. EU countries will each have their own systems for this and businesses should consult with the relevant competent authority in the EU country for further advice on gaining recognition for their representative. The requirement for non-EU country representation would apply to all feed products exported to the EU.

The requirement for non-EU country representation would apply to all feed products. This follows the European Commission’s announcement of a revised interpretation of Regulation (EC) 183/2005, Article 24. The FSA is currently seeking clarity on this interpretation, but companies should nevertheless anticipate this revised interpretation and consider designating a representative within the EU or the EEA.

Third country representatives

Exporters of feed products to the EU will require representation in the EU or EEA.

We are aware that some member states have specific national rules on the requirements of having a representative for importing feed into the EU. For example, they may require registration of all feed importers, including those from non-EU establishments that have a representative in another member state. Businesses should therefore consult with the relevant competent authority in the individual member state(s) that they wish to export to, to ensure that they are compliant with any national rules and for further advice on gaining recognition for their representative.

Further details of competent authorities in member states can be found via the Commission’s website or through the ‘control systems’ tab of the country profiles for each member state, on this Commission page.

You could also seek clarification with your third country representative who could approach the relevant competent authority in the member state.

Labelling

Regulation (EC) No 767/2009 provides details of the labelling requirements for animal feed. Article 12 states that the person responsible for the labelling shall be the feed business operator who first places the feed on the market or the feed business operator under whose name or business name the feed is marketed.

It may be a requirement to have details of a third country representative on the label (i.e. company name and address or other) for animal feed products from the UK going to the EU market.

You should seek clarification with your third country representative or the competent authority in the individual member state(s) that you wish to export to, to ensure that you are compliant with the national rules.

Approval numbers

Regulation (EC) No 183/2005 on feed hygiene states that establishments approved by the competent authority shall be recorded in a national list under an individual identifying number. From 1 January 2021, these approval numbers may not be recognised in EU countries.

You should seek clarification with your third country representative or the competent authority in the individual member state(s) that you wish to export to, to ensure that you are compliant with the rules on third country requirements when exporting to the EU.

Other businesses in the scope of this guidance

UK businesses that have applied for EU authorisation of GM food or feed; feed additives; or updates to the list of PARNUTS, and whose application is still being processed, if they wish for the application(s) to continue, will need to designate a representative established within an EU country or the EEA. The business would also need to provide details of the representative to the European Commission. For feed additives, this applies to both generic authorisations and those linked to a specific authorisation holder.

UK businesses acting in the role of a representative(s) for establishments in non-EU countries to enable them to export feed product to the EU, will need to inform the establishments they represent that they will no longer be able to act as their representative and advise them that they will need to appoint a representative based in an EU country or the EEA.

Imports into the UK

From 1 January 2021, third country businesses, including those in EU member states or EEA states, wishing to import feed into UK will need to have a UK representative if they wish to import products into the UK. Further details on applying for representatives can be found on the FSA website.

How the UK government is working with interested parties

The FSA has contacted key stakeholders to notify them of these requirements and will keep them updated on developments.

More information

If you require more information or have questions on this guidance, please email the FSA at AnimalFeed1@food.gov.uk

All the information provided here is meant for guidance only. You should consider whether you need separate professional advice before making specific preparations.